Planning your event doesn’t have to be overwhelming. Below you will find clear and complete answers for some of our most frequently asked questions, so you can be sure you know exactly what to expect.
How many hours do we have access to the venue on the day of the event?
If your wedding is on a Friday or Saturday, the rental is for 12 hours and you can choose between the hours of 10am and 11pm:
10am-10pm, 11am-11pm. The events must end one hour before you end rental time (11pm at the latest) to give minimum of 1 hour for clean-up. If your event is on a Sunday, the rental time must be 10am-10pm.
Are table and chairs included with the rental fee?
The following tables are included with the rental fee:
- 12 Sixty Inch Round Tables (seats 8-10 guests)
- 10 Six-foot Banquets
- 2 Forty-Eight-inch round tables (cake and sweetheart table)
- 10 Cocktail Tables
- 150 Chiavari chairs
Can we have a rehearsal ceremony?
We cannot guarantee rehearsal time the evening prior to your event for ceremonies as we are booked for events most weekends. If you are interested, please contact us immediately and we will let you know what days and times we have available. There will be a $150/ hour fee to rent the building Monday-Thursday for rehearsals.
A non-refundable rental deposit of $1000 is due at contract signing. Sixty (60) days after contact signing, Fifty percent (50%) of the rental fee is due and payable. The balance will be due Sixty (60) days prior to the event. The $1000 security deposit will be reimbursed, minus the cost of any cleaning or damages and valet compensations, after the event.
The building capacity is 125 guests. Any event with more than 125 guests will be terminated by Rendezvous venue staff.
Smoking is prohibited inside the building.
If the events will include the sale or consumption of alcohol, we at Rendezvous will provide a Liquor License from the Virginia Department of Alcoholic Beverage Control. Alcoholic beverages should not be consumed by anyone under the age of 21 years old. In accordance with city ordinance alcoholic beverages must be consumes within the premises. Any violation of this law would threaten the potential liabilities of Rendezvous and therefore is grounds within, the sole discretion of Rendezvous for terminating the contact/ event without notice and without a refund to the client. The Client shall assure that no conduct or activities in the building or grounds violate any ordinance or law.
Rendezvous venue requires security personnel at all evening events. Rendezvous venue will make arrangements for this service and it is included in the rental fee.
Can we set up the night before?
All set up and break down will need to take place during your rental time.
Can we bring our own alcohol?
Will the tables and chairs be set up for us by The Rendezvous staff?
Yes, we will be available to set up and break down for the event. All layout designs are due no later than 1 week prior to event. No changes will be allowed the week of the event.
What time does valet service begin?
Valet service will be available for guests 1 hour prior to your scheduled event time.
How much do I tip valet?
We do require a $50 tip for each valet attendant on staff for the event. Once you have an approximate guest count, we can give you an estimate on how many valet attendants will be on hand for your event. You may tip the attendants directly with cash or allow your guests to tip. All tips received will be recorded and should the attendants not make the minimum of $50/ each, then the difference will be deducted from your initial security deposit.
What forms of payment do you accept?
At this time, we only accept cash, check, or money order. Please make checks payable to Rendezvous and include a note in the memo with your event date.
Only valet parking available.
Rendezvous venue requires that the client obtain a certificate of insurance that identifies Rendezvous as an additional insured party and provides at least $1million in coverage for the date(s) of event. If serving alcohol, it must include liquor liability. A copy of this certificate of insurance must be given to Rendezvous Thirty (30) days prior to the event. Such a certificate can typically be obtained through the client’s homeowners or business insurance agency.
Charges for damages to the property caused by any guest or service provider associated with the client for this event will be charged to the client at actual repair or replacement costs. The client assumes the entire responsibility and liability for losses, damages, and claims arising out of injury, damage, or loss to its or any exhibitors displays, equipment, and to any other people or other property brought upon or sent to Rendez Vous events and shall indemnify Rendezvous, its agents, and employees from any and all such losses, damages, and claims.
Performance of this agreement is contingent upon the ability of Rendezvous to complete the same and is subject to accidents, federal, state, or municipal government requisitions, restriction upon travel, transportation, foods, beverages, or supplies and other causes whether enumerated herein or not.
The performance of this agreement by wither party is subject to acts of god, war, government regulations, natural disasters, civil disorder, or curtailment of transportation facilities, making it impossible to provide facilities or to hold this function. It is provided that this agreement may be terminated for one or more of the above reasons by written notice from one party to the other.
It is agreed that should the client fail to meet the commitment; actual damages would be difficult to determine and that the following schedule offers a reasonable effort to recover these losses.
- The $1,000 rental deposit is non-refundable
- If the event is cancelled 60 days or more before the event the 50% payment is non-refundable unless the building is re-rented
- If the event is cancelled within 59 days or less of the event the entire rental fee is non-refundable unless the building is re-rented.
Decorations may not be fastened to the walls with thumb tacks, nails, or staples. The use of confetti, sparklers, rice, or bird seeds is prohibited in the room or grounds. Candles may be used in a container that has a bottom, two sides, and open top.
Rules and Regulations
All trash, decorations, or other debris must be moved from the building immediately following the completion of the event. The client will provide trash bags/liners. Any labor required by Rendezvous personnel to clean the room or grounds will be done so at a charge of $50 per labor hour. This includes kitchen clean up. Any kitchen equipment used must be cleaned and dried and put back in the appropriate places.
Rendezvous will not assume or accept responsibility for damage to or losses of any merchandise or articles left in the room prior to, during, or following the clients event.
No money is to be collected for entry to an event, unless the event is a fundraiser being held by a non-profit organization and prior permission is granted by Rendezvous. Proof of such status must be provided to Rendezvous venue staff at contact signing.
The client shall permit a member of Rendezvous staff to enter the premises at any time.
The client will not construct any stand, platform, or any other structure inside or outside of the building.
The use of fireworks or other combustible product or material (excluding sparklers) is strictly prohibited on the property or any adjacent property.
The client shall exit the premise by the designated time the evening of the event. This includes all caterers, cleaning staff, and guests. Events should end no later than the designated time to allow for cleanup.